Create a folder in Mail.app

How To: Create a folder in Mail.app

Posted on Posted in How-To

Apple MailArchiving mail, no matter what application you use, is always a good thing to do. Being organized can help you with a cluttered and bursting Inbox and Sent Items folder. Here is a simple “How To” for creating a folder/mailbox in Apple’s Mail.app.

Pop eMail:

For those of you who have only one POP eMail account, the procedure is very straight forward.

Step 1: At the bottom left corner of the Mail window click on the “+” pop-up menu. Select menu item “New Mailbox…”

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Step 2: You will then see a drop down sheet. Enter the name of your folder, mine is named “First Level” and click “OK”.

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A new folder/mailbox has been created. To create a sub-folder, a folder within a folder, single click on the folder you just created, or any other you have created and repeat steps 1 and 2. You will have created a first level folder and a sub-folder within the first level folder.

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IMAP eMail:

IMAP mail is a mail protocol that keeps all mail on a server, rather than delivering it to your computers mailbox and deleting it from the server. There are many advantages to using IMAP. If you have multiple computers or an iPhone, you would be able to see the same mail on each device. And if you delete an eMail from one device, this update will be seen by all of your devices. This includes all archiving folders created on the server too.

Here is how to create a folder/mailbox using a single or multiple IMAP eMail accounts.

Step 1: Select the account mailbox you would like to create a folder in.

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Step 2: At the bottom left corner of the Mail window click on the “+” pop-up menu. Select menu item “New Mailbox…”

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Step 3: You will then see a drop down sheet. Enter the name of your folder, mine is named “First Level” and click “OK”.

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Step 4: If you were successful you should see something similar to this:

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And that’s it! You now know how to create folders/mailboxes in Apple’s Mail.app.

If this was helpful to you … please leave a comment. Thanks!

10 thoughts on “How To: Create a folder in Mail.app

  1. Great article on How To Create a folder in Mail.app. I had been confused about “mailbox” vs. “folder.” I think Apple blurs this a little.

  2. I have multiple accounts in macmail. When I creat a sub folder ( New Mailbox ) in any of these accounts I do not find option to write down the name of that account in location . kindly let me know how to do this.

    1. Hi Arshad,

      I’m not sure what you mean by:

      I do not find option to write down the name of that account in location

      If you can be more specific. If you want to change the name of any folder all you have to do it click on the name once, pause, then click on the name again, the text will be selected and you can change it. You can also “right click” or “Control Key click” on the folder and select Rename Mailbox from the contextual menu. Once done ht the Enter or Return key to save the new name.

      If that’s not what you were looking for, I need more info.

      Joe

  3. Thanks. I am a VERY new user! I am still unable to create subfolders in the mailboxes I am creating. I can however make folders and sub folders in the smart mailboxes. But they don’t seem to remove the emails from the inbox, which is what i want to do. I am used to Outlook. any suggestions?

    1. Lotta …

      Smart mailboxes are not real mailboxes. They are just saved searches on all your physical mailboxes. So they will never move mail, only show the search criteria you have set up.

      As far as making sub-mailboxes/folders … sorry to say … I don’t know what to tell you without more information. Making folders/mailboxes in Mail.app is not that different from Outlook.

  4. Yes this was very helpful and easy to do. Normally I google and I get confused because its not as easy as they describe but thanks because this was right to the point and very visual. Thanks again.

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